The receiver decides
A handover stays pending until the receiver accepts or rejects it. Only the receiver can decide.
For teams that share valuable equipment
Know who has the gear. Because they accepted it.
Handovaa helps event, film, trades and touring teams know who is responsible for each item right now, by moving responsibility only when the receiver accepts the handover.
Free sign-up. No payment details. English, German and Arabic.
Where shared equipment usually gets lost: between people.
- “Who had it last?” turns into a group-chat thread.
- A spreadsheet says who should have the item, not who agreed to take it.
- Gear that is lent on loses its way back to the owner.
What Handovaa does today
Each point below is how the product works now, not a roadmap.
One current holder
When the receiver accepts, the item’s current holder switches to them.
One open handover per item
An item can have only one pending handover at a time, so there are no competing claims.
Lend, sub-lend, return
Transfer, lend, sub-lend and return items. The loan chain is enforced (no loops, limited depth), and the owner can recall a lent item.
Notes on both sides
The sender adds a note to the handover; the receiver can reply when accepting or rejecting.
One history per item
See who sent it, who received it, when, and whether the handover was confirmed or rejected.
Private circles
One private circle per team or project. Invite members by email, QR code or link.
The receiver is told
The receiver gets an email about a new handover and sees it in the app.
A fair comparison
| Paper log, chat or spreadsheet | Handovaa | |
|---|---|---|
| Who holds it now | Whoever updated it last says so | The person who accepted it |
| Did the receiver agree? | Usually not recorded | Accepted or rejected, on record |
| Lending on | Hard to trace back to the owner | Loan chain with owner recall |
| History of one item | Search messages and sheets | One list per item |
| Cost to start | Free | Free sign-up |
Fair note: for a few items that rarely move, a spreadsheet is enough. Handovaa does not show GPS location, count warehouse stock or book rentals.
Four steps to the first accepted handover
- 1
Create a private circle
One circle for your team, project or site.
- 2
Add your items
A name, a description and a photo per item.
- 3
Send a handover
Pick the receiver and add a note.
- 4
The receiver accepts
The current holder and the item’s history update.
Questions teams ask first
Is Handovaa free to start?
Yes. Signing up is free and asks for no payment details.
When does responsibility change?
Only when the receiver accepts the handover. Until then it stays pending and the current holder does not change.
Can we lend an item on and still get it back?
Yes. Items can be transferred, lent, sub-lent and returned. The owner can recall a lent item; the holder can confirm the recall but not reject it.
Does the receiver need an account?
Yes. Receivers are members of your private circle. You invite them by email, QR code or link.
Does Handovaa track location or count stock?
No. Handovaa does not show GPS location, count warehouse stock or need barcode hardware. It records who accepted each item.
Does a Handovaa record transfer legal ownership?
No. It shows accepted responsibility or custody, not legal title.
What is in the checklist?
Seven points for clear handovers of shared equipment, from one record per item to starting with the last accepted handover. It is general guidance, not legal or insurance advice.
Free: the handover checklist for shared equipment
Seven points that make handovers clear, whatever tool you use. The first three are below; all seven appear on screen and in your inbox when you send the form.
Handover checklist: 7 points for shared equipment
- One item, one record
Give every valuable item its own record with a clear name and a photo, so sender and receiver mean the same thing.
- One responsible person, always
At any moment one named person holds each item. Not “the crew”, not “the van”.
- Responsibility moves on acceptance
An item changes hands when the receiver says yes, not when the sender says it was handed over.
General guidance for teams. Not legal or insurance advice.
Make the next handover one the receiver accepts.
Create a circle, add an item and send the first handover today.